![]() Under the Account column, choose the bank account that will. Another element of recording a reimbursement in QuickBooks is ensuring the reimbursement comes out of the correct bank account: Navigate to the dashboard. Click Save & Close to save the journal entry and close the window, or click Save & New to save the journal entry and open a new window. Click the Save button on the lower right-hand corner.Your total in the Debit column should equal the total in the Credit column, and the journal entry will then be properly balanced. Repeat Steps 4 through 6 until the entries completely offset each other and the transaction reaches a zero balance.It will be displayed on reports that include this journal entry. This step is optional, but it's recommended so that you'll remember later why the entry was made. QuickBooks also supports a more precise approach of recording expenses. Enter a descriptive memo in the Memo Column. Most likely, you would record these same transactions (of course, with different.The debits and credits must be equal to make the entry balanced and allow QuickBooks to post the entry. In this example, Im going to pretend that I used a debit card to buy 50 worth of office supplies from Staples. Click the Write Check icon on the right-hand side of the homepage. ![]() To record an expense in QuickBooks Desktop that was paid for with a debit card or check. Enter the debit or credit amount for the account you've selected into the Debit or Credit columns. Record an Expense in QuickBooks Desktop Debit Card / Check. ![]()
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